ACLC2012 logomarkThe 1st Asian Conference on Liquid Crystals (ACLC2012)

The 1st Asian Conference on Liquid Crystals (ACLC2012) will be held on December 16(Sun)-18(Tue), 2012 at Fuji Calm, Fuji-Yoshida, Yamanashi, Japan. Organized by the Japanese Liquid Crystal Society (JLCS).

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Download first circular [PDF]
Download Call for Papers [PDF]

Key Dates
Oct 1 Open Call for Papers
Oct 17 Conference Registration Opens
Nov 7 Call for Papers Closes
Nov 7 Early Bird Registration Closes
Dec 16-18 Conference

Fuji Calm (venue)
Organized by JLCS.
  The deadline of on-line registration is November 30 (Friday), 2012.

Registration & Accommodation

  The on-line registration & accommodation form opens from October 17 until November 30, 2012 at this page.
  Hotel accommodation is also available at the same time of registration. There are two choices of hotels. One is the conference site "Fuji Calm" (See the information "in Japanese" and "in English" by Rakuten), and the other is "Hotel Route-Inn Court Fujiyoshida" (See the information "in Japanese" by the hotel and "in English" by Rakuten). The hotel is located 1 km east from the conference site and it takes 15 min. on foot. A shuttle bus service will be available during the conference.
  • The limited number of hotel rooms is available so that the organizer encourage participants to share the room each other especially for students.
  • Reservations will be made on a first-come-first-served basis at this page. We are looking forward to having your reservation and visiting to Fuji-Yoshida.
  • There are the other hotels near Fujisan-station and Fuji-kyu highland resort. However the organizer will not prepare the transport method, you can choose those hotels individually.

Information of Applying Visa

  Please check if you need a visa for entry into Japan. It depends on your nationality, citizenship, etc. Please ask the nearest Japanese Embassy/Consulate or please refer this website. The conference secretariat will provide the invitation letter if you request by email.
  1. Please fill this form (MS-Word file) and send the secretariat by e-mail.
    These information written below are necessary to make your invitation letters in Japanese. If you have accompanying person(s), please give us the information (i)Full name, (ii)Profession/occupation, (iii)Gender, (iv)Nationality, and (v)Date of birth and age.
    We will prepare the invitation letter based on your information, and send them to you by Express Mail Service (EMS).
  2. Please submit the documents with the invitation letter (written in Japanese) to the Japanese Embassy or Consulate.
    You will then receive the visa. It will take a weeks at least.
  • *Your flights information are ALWAYS necessary to apply visas.
  • *If you will stay in Japan for a longer time, you may want to apply for another type of visa. Please ask the nearest Japanese Embassy/Consulate and decide how you will apply.
  • *In order to obtain the visa, you have to pay a visa fee to Japan Embassy or Consulate.
  • **It takes 10 working days minimum for EMS delivering. You should start as soon as you can.
  More information in details are available on the website of Ministry of Foreign Affairs of Japan.


Registration fee

  The registration fee includes the Get-together on Sunday evening, access to all scientific sessions*, abstract book*, 2 light lunches on-site, as well as the Conference banquet on Monday evening.

  Early bird
until November 7
Regular
Until November 30
Late / On-site
cash only**
General 30,000(JPY) 35,000(JPY) 35,000(JPY)
Students 15,000(JPY) 20,000(JPY) 20,000(JPY)
Accompanying persons 8,000(JPY) 10,000(JPY) 10,000(JPY)
*These items do not apply to accompanying persons.
**Applicants are strongly encouraged to submit their registration electronically.
**At On-site Registration, the accommodation will not be guaranteed.


Accommodation fee

  The organizer already booked all rooms of Fuji Calm during conference.

  • "Fuji Calm"
    • Twin room without bath western style (max. 3 persons, 2 semi-double bed with an extra sofa bed**)
    • Twin room without bath Japanese style (max. 3 persons, 8 tatami mat with futon**)
    • Twin room with bath western style (max. 3 persons, 2 semi-double bed with an extra sofa bed**)
  • "Hotel Route-Inn Court Fujiyoshida"
    • Single room without bath western style (max. 1 person)
    • Twin room with bath western style (max. 2 persons)
  Room type Single
without bath
Single
with bath
Twin
without bath
[single use]
Twin
with bath
[single use]
Fuji Calm Japanese - - 5,250(JPY)
[ - ]
-
Western - - 5,250(JPY)
[7,350(JPY)]
7,245(JPY)
[10,710(JPY)]
Route-Inn Fuji-Yoshida Western 6,500(JPY) 7,300(JPY) - -
*Room rate is per person for one night includes breakfast and tax.
*There are large bathrooms by gender in the hotels, no bathroom is available in certain rooms.
**with an extra sofa bed or futons.
***We are sorry for any inconvenience by the accommodation situation. If you need any assitance, please contact the conference secretariat.


Payments

  • All participants will be requested to pay the notified amount of money by credit cards (via Paypal). The major credit cards are accepted for payment.
  • The detailed payment procedure will be e-mailed to applicants from the registration secretariat within 5 working days after receiving a receipt email for a successfully submitted application via on-line form.
    Please contact the 1st ACLC secretariat if you have not received a payment procedure email.
  • The Registration and Accomodation fees could be paid via PayPal within 10 days after receiving the invoice email from the organizer. Although there is a deadline for payment, you can still make a payment through the link in the email after the deadline date.
  • Cancelling policy :
    If you need to cancel your registration & accommodation; Written notification for your cancellation of registration must be reported to ACLC2012 Secretariat.
    • On or before October 31, 2012 : 100% of total shall be refunded except for the handling charge of e.g. 5,000 JPY.
    • After November 8, 2012 : No refund can be made for registration fee.
    • After December 7, 2012 : No refund can be made for both of registration and accommodation fees.
     We consider the day we receive your notice is the day of your cancellation.
     For foreign participants who need visa for entry into Japan, we will consider about their visa situation.

Notice
  We can only accept Japanese Cash (JPY) at the on-site registration. You can only pay by credit card on advanced registration.


On-line application form (with SSL)

  On-line registration form is closed by November 30. Please contact secretariat if you would like to join the conference.

 The above on-line form links the external server named "aclc2012.ezezserver.com".


Last updated on 2012/12/11
The 1st ACLC Secretariat : secretariat@aclc2012.org